Voices of Cork Community Choir Website Privacy Policy

Introduction

This Privacy Policy relates to the website for the Voices of Cork Community Choir (VoCCC):  https://voicesofcork.com. The volunteer-led VoCCC Committee is the Data Controller of the personal data collected through the choir’s website and takes your privacy seriously.

This Privacy Policy explains what happens to the data collected about you through https://voicesofcork.com. Please read this statement carefully.

This Privacy Policy may be revised from time to time. When this happens, an updated version of the VoCCC Website Privacy Policy will be posted to the relevant page on the website.

What personal data we collect and why we collect it

Our aim is to keep the personal data that we collect about you to a minimum. We will only collect data which you voluntarily provide to us, including but not limited to the following circumstances:

  • Posting a comment on the website (For more information, see the section on Comments)
  • Emailing us for any reason, including but not limited to reporting a problem with the website or availing of your data protection rights.

Examples of the personal information that we may collect in the above instances include your name, email address and other contact details if you provide them. We may also retain a record of your correspondence with us. The personal data that you provide is processed by us on the basis of your consent and you can withdraw your consent at any time. We will only store your data for as long as is necessary for the purposes for which it was submitted.

As detailed in the sections on Comments, Media, Cookies and Embedded content from other websites below, we may also automatically collect data when you navigate through the VoCCC website, particularly relating to your computer to ensure that the website functions in the most effective manner for your computer. The information collected may include your computer’s IP address, operating system and browser type. This is a legitimate interests use of your personal information to support the operation and improvement of the VoCCC website, analysing use of the website, and ensuring its security.

Any personal data processed by us in connection with this website will be processed in accordance with the General Data Protection Regulation and the Data Protection Acts 1988 to 2018. Accordingly, data will only be processed in line with the purpose for which you provided it and to the extent necessary to provide you with the information or service you requested.

We will not disclose your personal data to third parties unless you have consented to this disclosure or unless the third party is required to fulfil a request you have made. Where appropriate, data may be processed by our service providers (details below) who are obliged to keep your data confidential and secure and only use your data for the purpose for which it was provided.

Comments

When visitors leave comments on the site, the data shown in the comments form is collected. The visitor’s IP address and browser user agent string are also collected to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. If your comment is approved after a mediation process, your profile picture is visible to the public in the context of your comment.

Media

If you upload images or videos to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on the VoCCC site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on the VoCCC site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Hence, this Privacy Policy does not apply to other third-party websites connected by links to the VoCCC website and provides no guarantee that those third parties handle your data in a reliable or secure manner. It is your responsibility to read the privacy statements of the relevant third-party websites before making use of them.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

To support the functioning of the website and optimisation of user experience, the VoCCC website currently uses the following third-party plugins:

These plugins may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with the website. Additional plugins may be added to the website from time to time. Hence, this Privacy Policy does not apply to other third-party plugins used on the VoCCC website and provides no guarantee that those third parties handle your data in a reliable or secure manner. It is your responsibility to read the privacy statements of the relevant third-party plugins.

Otherwise your personal data will, insofar as possible, on be used only to support your engagement with the VoCCC through its Committee Members which engage with each other predominantly using WhatsApp and Gmail.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

For any other personal data provided, we will only store it for as long as is necessary for the purposes for which it was submitted.

What rights you have over your data

Under data protection law, subject to certain exemptions, you have various rights in relation to the processing of your personal data on the VoCCC website. For detailed information, see the Data Protection Commission’s website (www.dataprotection.ie). In relation to your information on the VoC website, key rights that you may wish to enact include but are not limited to the following:

  • If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.
  • You can also request that we erase any personal data that we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

To avail of any of your rights under data protection law, please email the VoCCC Secretary on voicesofcork@gmail.com. It may be necessary to verify your identity with us before we enact any request in relation to personal data to ensure that we are protecting each individual’s privacy.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.

Queries or complaints

If you have any queries about this statement or wish to make a request in relation to your personal data, please email the VoCCC Secretary on voicesofcork@gmail.com.

If you are not satisfied with our unhappy with our processing of your personal data, you also have the right to lodge a complaint with the Data Protection Commission. For details on this process, see the Data Protection Commission’s website (www.dataprotection.ie).

Signed,

Voices of Cork Community Choir Committee, March 2024